Job Summary:

The Administrative Assistant plays a vital role in the efficient operation of our Fleet Maintenance Department by providing administrative support, handling clerical tasks, and ensuring the timely and accurate processing of work orders, invoices, and other essential documents. This position requires excellent organizational skills, attention to detail, and the ability to work independently.

Schedule & Benefits:

Full-Time | Monday–Friday, 8:00 AM – 5:00 PM.
Comprehensive Benefits Package:
- Medical, Dental, and Vision Insurance.
- 401(k) with Employer Match.
- Profit-Sharing Plan.
- Paid Vacation and Holidays.
- $15,000 Company-Paid Life Insurance.

Key Responsibilities:

Answer and direct incoming calls in a professional, courteous manner.
Provide administrative and clerical support to the Fleet Maintenance Department.
Prepare, maintain, and file electronic and paper records.
Perform data entry, document scanning, and printing tasks.
Reconcile invoices and work orders accurately.
Coordinate with vendors, drivers, and site visitors.
Maintain office supplies and equipment.
Assist with expense tracking and petty cash management.
Learn and utilize company software and estimation/invoicing systems.
Handle confidential information with discretion.
Respond to administrative inquiries and resolve routine issues.

Preferred Qualifications:

Experience in the automotive or mechanical industry in an administrative, billing, or secretarial role is strongly preferred.
Proficiency in Microsoft Excel is required.
Working knowledge of Microsoft Word and Outlook.
Experience with estimating/invoicing programs is a plus.
Bilingual in English/Spanish is a plus.

Minimum Requirements:

High school diploma or GED.
1–2 years of administrative experience preferred.
Strong organizational and time management skills.
Ability to prioritize, multitask, and work independently.
Excellent verbal and written communication skills.
Ability to lift/move up to 50 lbs. occasionally and perform light physical tasks.

Work Environment & Physical Demands:

Moderate noise levels typical of an office/shop environment.
Occasional exposure to outdoor conditions.
Requires standing, walking, sitting, reaching, kneeling, and the use of hands.

Ewing Bros Inc.

Fleet Administrative Clerk

About the Job