Office Manager – Accounting
Full-Time | Exempt | Henderson/Las Vegas, NV.
We are seeking an experienced Office Manager – Accounting to lead day-to-day office operations and oversee key accounting functions for our organization. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, enjoys improving processes, and can confidently manage staff, financial reporting, payroll, and administrative compliance.
What You’ll Do:
- Oversee daily office operations and supervise AP/AR/Payroll and administrative staff (0–6 employees).
- Manage accounting functions including AP/AR, general ledger accuracy, and month-end/quarter-end/year-end close.
- Ensure timely financial reporting, bank reconciliations, and positive pay processing.
- Process payroll for 100–200 employees; file quarterly/annual tax documents (W-2, 1095, 1099, 2290, sales tax, payroll taxes).
- Administer 401(k) and Profit Sharing Plans.
- Manage business licenses, commercial insurance renewals, and fleet licensing/DMV documentation.
- Support external audits, DOL surveys, and compliance with state and federal regulations.
- Maintain and improve departmental processes to ensure accuracy and efficiency.
- Order office supplies for all divisions, processes, and respond to external agency notices (BBB, NTA, etc.).
- Collaborate with department managers and serve as a key resource for problem-solving and administrative support.
What We’re Looking For:
- 5+ years of accounting/financial reporting experience with strong GAAP knowledge.
- Experience with SAGE100 & QuickBooks (required); strong proficiency in Microsoft Word, Excel, and general PC skills.
- Payroll processing experience strongly preferred.
- Ability to multitask, manage deadlines, and thrive in a fast-paced environment.
- Strong communication, leadership, and supervisory abilities.
- Bachelor’s degree in Accounting preferred (not required).
- Fluency in Spanish is a plus.
Competencies:
- Strong attention to detail & accuracy.
- Leadership & team management.
- Problem solving & sound judgment.
- Effective verbal and written communication.
- Adaptability and ability to meet strict deadlines.
Physical Requirements:
- Ability to lift/move up to 25 lbs.
- Regular standing, sitting, walking, and occasional kneeling/crouching.
- Frequent use of stairs.
Benefits:
- Medical, Dental & Vision Insurance.
- 401(k) with Employer Match.
- Profit-Sharing Plan.
- Short-Term Disability.
- Paid Holidays, Vacation, & PTO.
- Opportunities for Growth & Advancement.